Report writing, Format, Types, Examples, Tips, CBSE, 11, 12

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Reporting of factual description forms an essential part in expressing our ideas, knowledge and other facts that occur in our day to day life.

Generally, we have to describe an event or a happening that we have experienced or an eye-witness to it. In writing a report, it should be our best attempt to collect the first-hand information from the affected parties or persons.

Also read: Notice writing, Advertisement writing

What is report writing?

A report is a form of communication, usually in writing, which contains a brief account of an event, experience, of communication usually in writing, which contains a brief account of an event, experience, experiment or examination of some issuer or problem, it carries essential information on the related topic and enables the eraser to reach quick conclusion.

How to write a good report writing?

In order to write a good report, we must keep in mind the following points:

Mention the place date, time and other relevant facts.
If possible try to see the affected person and get his story and then see the other party and try to get his pints.
Their facts should be verified by contacting the eye-witnesses directly.
Authorities can also be contacted to have their actual position.
It will be more desirable to write the name of the reporter, mentioning the date and place of origin of reporting in capital letters.
Make use of proper language and provide authentic facts.
It should have accuracy, orderly presentation with an appropriate title or heading.

Report Writing Format

Points to remember

For News Report:

Give a meaningful heading.
Include all relevant details.
It should contain headline, date, place of origin of news and name of the reporter.

For Factual description

We must be objective while writing.
Details should be systematic and logical.
Title and reporter’s name, date, and place
Content should contain

When Where

Why What

Free from grammatical errors.

Workshop / seminar / Talk

What by whom, for whom
Chief Guest and invitees, etc.
Interactive session including question-answer found (if any)
Experts’ comments
Overall result.
Day, date, venue, and duration, etc.
Activities needed to be undertaken.
Vote of thanks

Accident /Natural Calamity/Civic Problem etc.

Catchy heading
Brief details
Causalities, Damage, etc. if any
Result/Comments.
Giving a reason, if any
Eye witness account
Action taken and measures adopted

Cultural/Sports and other Events/Workshop/Seminar etc.

An attractive heading
Date, venue & time, etc.
Highlights of the programme.
Annual report (if applicable)
Message by the Chief Guest
Overall response
Occasion objective
Chief Guest/special invitees
Aids used
Experts’ opinion
Vote of thanks

Rally/Drive/Campaign

A suitable heading.
Duration, venue, date & places covered
Activities undertaken
Overall success.
What, by whom
Objective
Material used e.g., Poster, Banner, etc.
Overall success.
Camp/Exhibition/Visit, Etc.
Heading Organiser or sponsor if any
Possible description highlighting the facts
Overall response.
Venue, time, date and destination
Number of persons/visitors etc.
Remarks if any

Kinds/Types of Report

Note: Reports can be dividing in three categories.

Reporting for Newspaper
Reporting for School Magazine.
Factual Description or Process Writing.

REPORTING FOR NEWSPAPER

The following points will help in preparing a good newspaper report:

Headline
Source (By writing the name of the journalist below the head line)
Place, date of reporting
Opening paragraph

REPORTING FOR SCHOOL MAGAZINE

Important Points

Name of the event and organized by
Day, date, venue
Topic of the debate
Presentation
Result and evolution

Report Writing Examples

REPORT FOR SCHOOL MAGAZINE AND NEWSPAPERS

Recently Bhuj was severely rocked by an earthquake causing an enormous loss of life and property. The social service wing of your school rendered substantial help to the victims in terms of money, material, and service which was appreciated by the people as well as the government agencies. Write a report on 100-125 words for a national daily. You are Anil/Aruna of B/B. Public School, Surat.

HELP FOR EARTHQUAKE VICTIMS

A DEVASTING EARTHQUAKE HIT MANY PARTS OF Gujaratm especially the whole of Kutch region in the wee hours of January, 26. Its intensity was measured at 7.2 on the Richter scale and its epicenter was Bhuj. Houses crumbled to the ground killing and severely injuring many. Many people were rendered homeless. There was no shelter but sky on their heads. They lost all their belongings. They had nothing to eat. In a few moments, there was death and destruction of men and material everywhere. More than 50000 were killed and thousands got injured.

Our school’s social work department appealed to children and parents to contribute to the aid of these people. We had already sent a huge Rs. 2 lakh and have sent the amount through a cheque to Prime Minister’s Relief Fund. Many of our senior students had helped in rescue operations. We have made 6 teams of 30 students each with 6 teachers who will go and help in rehabilitation work in Bhuj. Want to make an appeal to the whole nation they come forward and share the sufferings of the affected people. All must contribute whichever way possible for these victims of natural calamity.

Aruna

Musical night in the school auditorium

Your school has recently arranged a musical night in the school auditorium; Write a report in 100-125 words on this programme, for your school magazine. You are Mahima/Mahesh, Cultural Secretary of Vasant Vihar Public School, Itarsi. Invent the details.

VASANT VIHAR PUBLIC SCHOOL, ITARSI

REPORT

Itarsi, 4^th March, 20xx

Vasant Vihar Public School, ITarsi arranged a musical night in the school auditorium on 1^st March, 20xx. It also included the dance festival. All the schools of the zone participated in the same. The programme was a inaugurated by the State Minister of Human Resources.

Different teams of dancers showed their respective dances (Kathak, Bharatnatyam, Odissi, Ghoomer, Lavanim Bhangra, Kuchipuri, Mohini Attam, Chhau, and Bamboo dance). Some teams displayed their skill in classical, western, instruments, Hindustani and Sufi music. There were programmes of Qwalies, Geet and Bhajan (light vocal music), group songs and recitation competitions. It was a gala and jolly night.

Our school teams won the first prizes both in dance and music.

A Report of Fire Accident in a Slum Area

You witnessed a fire accident in a slum area near your colony on Saturday night. You were very much disturbed at the pathetic sight. Write a report in 100-125 words for your school magazine. You are Lakshmi/Lakshman, a student of P.D.L. International School, Madurai.

P.K.D. INTERNATIONAL SCHOOL, MADURAI

Madurai, 4^th March, 20xx by Lakshmi / Lakshman, a student

A Report of Fire Accident in a Slum Area

Our city (colony) is surrounded by slum areas. I had gone to a slum. I witnessed that a very devastating fire broke out yesterday in one of the sum colonies in the early hours of the morning. It was learned that a timely alarm was given by the night watchman as soon as he saw the rays of smoke emitting out from a hut. The fire brigade was rung up and the residents of all the juts ran out with their buckets of water but the fire could not be brought under control. In the twinkling of ay eye, the fire spread and the whole colony came in its spate. The residents of the colony were crying mercilessly. All the huts were gutted. Two women and two children were burnt alive. All their property was reduced to ashes. I was very much disturbed at the pathetic sight. I related the whole incident in the school assembly. The students of your school rendered their physical services and gave material help to the victims. The government has ensured the victims of all possible help.